Privacy Policy St. Xavier’s English School
Effective Date: October 16, 2025
St. Xavier’s English School (“we,” “our,” “us”) is committed to protecting the privacy, security, and confidentiality of our students, parents, staff, and website users. This Privacy Policy outlines how we collect, use, disclose, and safeguard your information when you interact with our school, engage in the admission process, or visit our website (https://sesdbg.com/).
By engaging with us, you consent to the practices described in this policy.
1. Information We Collect
We collect information necessary for the operation, administration, and educational activities of the school. This information is primarily categorized as follows:
1.1 Personal Information (Student & Family)
| Category | Examples of Data Collected | Purpose |
| Student Details | Name, Date of Birth, Gender, Religion, Address, Aadhar/UID number, previous school records (TC, Report Card), photographs, and biometric data (if used for attendance). | Admissions, attendance, academic management, and identification. |
| Parent/Guardian Details | Names, Educational Qualification, Occupation, Contact numbers (mobile/landline), Email addresses, and signatures. | Official communication, fee management, and emergency contacts. |
| Financial Information | Bank account details or credit card information (processed via secure third-party payment gateways only) for fee transactions. | Processing tuition, registration, and other school-related fees. |
1.2 Sensitive Personal Data or Information (SPDI)
We collect sensitive data only when it is essential for the safety, health, or well-being of the student:
- Health Information: Medical records, allergies, specific health conditions, and dietary restrictions to provide necessary accommodations and respond to emergencies.
- Caste/Category: If required for specific government schemes or statistical reporting.
1.3 Non-Personal and Technical Information (Website)
When you visit our website, we automatically collect data related to your interaction:
- Website Usage Data: IP addresses, browser type, device information, operating system, pages visited, time spent on pages, and referring URLs.
- Aggregate Information: Statistical data derived from personal information (e.g., student enrollment numbers, class-wise performance) that cannot be linked back to an individual.
2. How We Use the Information
We use the collected information only for legitimate school-related purposes, including:
- Educational Management: To administer student admissions, track attendance, manage academic performance, issue report cards, and organize educational trips.
- Communication: To send parents and guardians essential school updates, newsletters, event notifications, fee reminders, and urgent alerts (via SMS, email, or school app).
- Health and Safety: To ensure student safety, provide necessary medical attention, and administer dietary accommodations where required.
- Regulatory Compliance: To comply with all applicable laws, regulations, and government reporting requirements in India (including data related to the MD Foundation).
- Service Improvement: To analyze data to continuously improve our curriculum, teaching methods, infrastructure, and website functionality.
- Promotion: With explicit consent, to feature student achievements and photographs in school publications, social media, and on the school website.
3. Disclosure and Sharing of Information
We do not sell or rent your personal information to third parties for marketing purposes. Your data may only be shared under the following restricted circumstances:
- Affiliated Entities: Data may be shared between our Simri and Bharwara campuses and the MD Foundation for internal administrative and governance purposes.
- Service Providers: We engage third-party vendors for essential services, such as:
- Secure online payment processing (for fees).
- IT infrastructure management and cloud hosting.
- Transportation and hostel facility management.
- Educational software platforms (e.g., Learning Management Systems).
- Note: These providers are contractually obligated to protect your data and use it only for the specified services.
- Legal Requirements: If required by law, court order, or government regulations (e.g., police investigations, mandatory government data submissions).
- Emergencies: In the event of an emergency involving a student, we may share necessary health information with medical professionals or emergency services.
4. Data Security
We implement robust administrative, technical, and physical safeguards designed to protect the information we collect from loss, misuse, and unauthorized access, disclosure, alteration, and destruction.
- Security Measures: We use secure network architectures, encryption of sensitive data during transmission, and a role-based access control system ensuring data is only accessed by authorized staff.
- Audits: Regular security audits and system updates are performed to maintain a high level of data protection.
- Acknowledgment: While we strive to protect your data, no system is 100% secure. By using our services, you acknowledge and accept this inherent risk.
5. Your Rights Regarding Your Data
As a student, parent, or guardian, you have rights regarding the personal information the school holds about you:
- Access and Correction: You have the right to request access to the personal data we hold and request corrections if the data is inaccurate or incomplete.
- Withdraw Consent: You may withdraw your consent for the use of your data for specific non-essential purposes (e.g., sharing a photo for a school bulletin) by notifying us in writing. Note: Withdrawal of consent may affect our ability to provide certain services.
- Data Deletion: You may request the deletion of your personal data, subject to legal and operational constraints (e.g., we must retain student academic records as required by law).
To exercise these rights, please contact the school office via the details provided in Section 10.
6. Cookies and Website Data
Our website, https://sesdbg.com/, uses cookies (small text files stored on your device) to enhance user experience and gather anonymous website analytics.
- Types of Cookies: We use Session Cookies (to maintain your current session) and Analytical Cookies (to track website traffic, helping us understand which pages are most popular).
- Consent: By continuing to use our website, you consent to the use of cookies. You may disable cookies through your browser settings, but please note that this may affect the functionality and performance of the website.
7. Third-Party Links
Our website may contain links to external websites (e.g., educational resources, government portals). We are not responsible for the privacy practices, content, or security of these third-party sites. We encourage you to review their respective privacy policies before providing them with any personal information.
8. Data Retention
We retain personal information only for as long as necessary to fulfill the purposes outlined in this policy, to comply with applicable legal, accounting, or reporting requirements, or to resolve disputes. Once data is no longer required, it is securely destroyed or anonymized.
9. Changes to This Privacy Policy
We may update this Privacy Policy periodically to reflect changes in our practices, technology, or legal requirements. Any significant updates will be posted on this website page with a revised Effective Date. We encourage you to review this policy whenever you interact with us.
10. Contact Us
If you have any questions, concerns, or requests regarding this Privacy Policy or the handling of your data, please contact us:
| Contact Method | Details |
| General Email | info@sesdbg.com |
| Simri Campus | NH-57, Near Bithauli Fly Over, Simri Mishrauli, Darbhanga, Bihar. Phone: +91 93349 46233 |
| Bharwara Campus | Bharwara Bazar, Darbhanga, Bihar. Phone: 9155049400 / 9155049401 |
By engaging with St. Xavier’s English School, you acknowledge and agree to the terms of this Privacy Policy. Thank you for trusting us with your information.